Temporary Administrative Assistant, Volunteer Services

University of California, Irvine•Orange, CA

13d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role involves coordinating volunteer assignments, managing communication with volunteers, processing applications, and supporting recruitment efforts. The position requires strong administrative and communication skills, proficiency in Microsoft Office Suite and Google Workspace, and the ability to maintain organized records. The majority of temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m., with occasional part-time, weekend, and evening hours available depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Requirements

Previous experience in administrative support, customer service, or office administration.
Exceptional written and verbal communication skills for managing emails, phone calls, and public interactions.
Proven multi-tasking skills with high accuracy in data entry, scheduling, and file management.
Professional experience using Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Familiarity with volunteer management software.
Experience using tools like Canva to design promotional flyers and social media graphics.
Professional fluency in Spanish to support and communicate with local community members.
Previous experience assisting with operational documentation, manuals, or standard operating procedures.

Responsibilities

Coordinate volunteer assignments, handle check-ins and call-outs, and adjust shift coverage to meet operational needs.
Respond promptly to incoming phone calls and emails from volunteers, sending regular shift reminders and program updates.
Process applications, run background checks, collect signed waivers, and schedule new volunteer orientation sessions.
Create visual flyers and digital outreach content using basic design tools to support recruitment campaigns.
Update standard operating procedures, track volunteer service hours, and maintain organized digital filing systems.