1678: Administrative Assistant, Veterinary Communication Education Part-time

Colorado State University•Fort Collins, CO

2d•$57,500 - $67,500•Onsite

About The Position

This part-time (50% FTE) position in the Department of Clinical Sciences, College of Veterinary Medicine and Biomedical Sciences at Colorado State University will provide comprehensive administrative, planning, and organizational support to two program faculty members responsible for delivering 8 veterinary communication courses and 4-6 veterinary communication continuing education workshops annually. This role provides an exciting opportunity to be part of an innovative program, supporting leaders in the field committed to excellence in experiential education. This position will play a vital role in supporting faculty, guest instructors, communication coaches, and simulated clients. Your contribution is essential in ensuring the delivery of high-quality education to veterinary students and facilitating professional development for veterinarians.

Requirements

Bachelor’s degree OR Associates degree plus 2+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication.
OR High School Diploma (or GED) plus 4+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication.
Proven proficiency in office management, program administration, and event planning.
Outstanding communication, interpersonal, and customer service skills with a high level of professionalism.
Meticulous attention to detail in project management.
Exemplary organizational and time management abilities.
Capability to work effectively both independently and as part of a team within established frameworks.
Strong writing and editing proficiency.
Advanced skills in Outlook, Word, Excel, Canvas, Zoom, and Microsoft Teams; ability to quickly adapt to and learn other software and electronic platforms.

Nice To Haves

Experience in office management, program administration, and event planning.
Demonstrated written communication, strong attention to details, and customer service experience confirmed by review of application materials.
Experience in Outlook, Word, Excel, Canvas, Zoom, and Microsoft Teams; ability to quickly adapt to and learn other software and electronic platforms.
Experience working independently and as part of a team.
Strong writing confirmed by review of application materials.

Responsibilities

Provides comprehensive operational and instructional support for communication coursework, including coordinating facilities; recruiting, scheduling and supporting communication coaches and simulated clients; collaborating with faculty on course planning and SOPs.
Manages course administration in Canvas, including maintaining course content, tracking assignments and grades, overseeing evaluations, and supporting smooth course delivery and post-course follow-up.
Coordinates and supports continuing education–specific workshops, including annual scheduling and planning; collaborating with faculty and external partners and managing contracts, registrations, and invoice tracking; arranging participant travel, lodging, and shuttle services; and serving as the primary host and point-of-contact for visiting veterinarians and other workshop attendees.
Provides administrative and operational support for the veterinary communication program, including managing day-to-day administrative tasks; tracking donations; maintaining filing systems and material inventories; supporting faculty research and writing; and performing routine office, documentation, data entry, and electronic administrative functions.
Support building and maintaining an online presence for the veterinary communication program.