Administrative Assistant - Utilities
About The Position
The Engineering & Public Works Department is currently seeking an Administrative Assistant to join our Utilities team. In this key role, you will be an essential contributor, providing crucial administrative support to our Utilities Division. The Utilities Division is committed to various aspects, including water supply management, water quality assurance, infrastructure maintenance, wastewater collection, wastewater treatment, and public education and outreach. Join us in this dynamic position where your contributions will be instrumental in the success of our Utilities team, fostering a collaborative environment dedicated to the responsible management of water resources and the overall well-being of the community.
Requirements
- High School graduation or the equivalent.
- Six (6) months of clerical experience.
- A valid Driver's license at time of appointment and for continued employment.
Nice To Haves
- Ability to work independently as well as in a team environment.
- Skilled in customer service, adept at interpersonal communication, problem-solving, and demonstrating empathy.
- Excellent attention to detail.
- Ability to organize time and prioritize assignments appropriately with frequent interruptions.
- Willingness to work as a part of a team, with a goal of sustainability.
Responsibilities
- Preparing operational budget summaries, handling requests for amendments, and conducting thorough budget analyses for the Utilities division throughout the fiscal year.
- Assisting in drafting contracts, agreements, legal documents, and more.
- Reviewing CBJ personnel rules, MEBA contracts, and department policies.
- Maintaining position descriptions, class specifications, and overseeing recruitment processes for Wastewater Utility positions.
- Involvement in the hiring process, creating training plans, and coordinating evaluations.
- Managing electronic and paper file systems for the Utilities division.
- Handling travel details as the Travel Officer, from booking to reconciliation.
- Answering and routing incoming calls for the Wastewater Utility Division, assisting the public, agencies, contractors, and vendors.
Benefits
- Safe and healthy workspace
- Investment in employee training
- Opportunity for challenge and collaboration
- Contribution to sustainability
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
