Administrative Assistant, US Mobilization

International Justice Mission•Virginia - Hybrid, VA

1d•Hybrid

About The Position

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,300 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. The Need For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Administrative Assistant, US Mobilization to develop and improve the operational structures, processes and procedures that allow the team to scale the number and quality of relationships with supporters, volunteers, students and partners. This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates. It reports to Sr. Officer, US Mobilization and is only available for candidates with the right to work in the US.

Requirements

1-3 years of project, program or operation management desired
Bachelor’s degree in related field (communication, non-profit management, etc.)
Proven track record of managing multiple projects with competing deadlines
Proficiency with Microsoft Office suite of tools
Demonstrated ability to learn and adapt quickly to the effective use of technology tools
Strong written and oral communication skills
Proficient in problem-solving, planning and implementation skills
Mature orthodox Christian faith as defined by the Apostles’ Creed

Nice To Haves

Eager commitment to IJM's Core Values: Christian, Professional and Bridge-Building
Self-starter with strong initiative
Disciplined with priorities
Strong interpersonal skills and self-awareness
Willingness to take on new challenges
Flexible, collaborative, and eager to support others
Effective team player who fosters collaborative environment
Adept at creative problem solving

Responsibilities

Serve as a primary internal point of contact for Mobilization team
Manage all contracts and invoice processes, ensuring timely approvals and alignment with budget and partner expectations
Manage the Mobilization inbox(es), ensuring timely, professional responses and that all opportunities are captured and routed appropriately
Coordinate team rhythms, including staff meetings, planning sessions, and key internal communications
Support development and execution of team onboarding processes and resources for new staff, interns, and key volunteers
Support Mobilization team members in ensuring accurate and up to date records of key engagements and events within Salesforce CRM
Assist in the development of communication materials, including presentations, emails, meeting briefs, and partnership proposals
Oversee the catalog of external resources and materials
Support the Champion, Student, and Peer to Peer audiences through external campaign communications and onboarding processes
Assist in planning and executing in-person team meetings and team-building activities
Oversee warehouse and inventory management for print, event and campaign materials
coordinate shipping and fulfillment for campaigns, events and conferences
Participation in IJM’s community of spiritual formation.