Mobilization & Onboarding Coordinator

Bechtel•Cheyenne, WY

4d•Onsite

About The Position

The Mobilization & Onboarding Coordinator is responsible for coordinating the end-to-end onboarding and mobilization of construction personnel, ensuring all project, client, safety, labor, and access requirements are completed prior to site entry. This role is critical to maintaining workforce readiness, compliance, and schedule adherence for large-scale construction projects.

Requirements

Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience.
Experience in construction administration, workforce mobilization, onboarding, or project services.
Strong understanding of construction site access, safety orientation, and workforce compliance requirements.
Proficiency with workforce tracking systems, spreadsheets, and document control tools.
Strong organizational skills and attention to detail in a high-volume field environment.

Responsibilities

Coordinate mobilization of craft and staff personnel in accordance with project schedules.
Track and validate completion of pre-mobilization requirements including drug screening, badging, training, medical clearance, and client-specific approvals.
Serve as the primary point of contact for onboarding status for supervisors, construction management, and project services.
Facilitate new hire and transfer onboarding, ensuring completion of I-9, orientation, site-specific safety training, and project documentation.
Coordinate site access credentials including badging, gate access, and system permissions.
Maintain accurate onboarding and mobilization records in approved project systems.
Work closely with Labor Relations, HR, Safety, and Construction to ensure onboarding meets PLA, union, or open-shop requirements.
Ensure workforce onboarding activities are aligned with project labor agreements, jurisdictional requirements, and client expectations.
Support audits or compliance reviews related to workforce mobilization.
Provide daily or weekly mobilization status reports to project leadership.
Identify early risks to mobilization timelines and escalate issues proactively.
Respond to onboarding inquiries from supervisors, craft professionals, and support teams.