Administrative Assistant, TV Business Affairs
About The Position
Sony Pictures Television Studios (SPTS) is one of the industry’s leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger Sony Pictures Television (SPT) division. SPT is a Sony Pictures Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation. We are looking for a recent law grade to join our team as an assistant to support three Business Affair execs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.
Requirements
- Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote, Airtable preferred
- Strong internet research skills using various search engines, databases, and social media platforms
- Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
- Exceptional organizational and follow through skills
- Ability to multi-task and prioritize with strong attention to detail
- Ability to independently solve problems
- A self-starter with a team player attitude
- Take responsibility for and ownership of tasks
- At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
- Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
- J.D. preferred, B.A., B.S., or equivalent experience required
Nice To Haves
- Minimum of 1-2 years administrative experience
- Entertainment industry experience preferred (specifically television, film, or animation)
Responsibilities
- Provide organizational and administrative support to three VPs
- Preparing and researching deal memos
- Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed
- Heavy schedule/calendar management
- Coordinate all internal and external meetings and calls (across multiple time zones)
- Collect and prepare information/documents for all meetings and conferences
- Generate monthly expense reports
- Manage and track executive approval flow
- Maintain departmental contact database
- Assist in drafting letters, agreements, abstracts, and memorandum
- Copying, filing, organization of paperwork
- Take notes on calls and during meetings as needed
- Keep track of necessary office supplies and order updates
- Assist in various projects as they arise such as, organizing departmental events, gifts, etc.
- Assist visiting executives, as needed
- Other projects/assignments as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
