Administrative Assistant to VP of Engineering

Northrop Grumman • Rolling Meadows, IL

2d • $75,500 - $125,900 • Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems is seeking an Administrative Assistant to VP Engineering to join our team of qualified, diverse individuals. The position will be located in Rolling Meadows, IL. In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role. The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.

Requirements

• The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow-through.
• Articulate and possess excellent verbal and written communication skills
• Must possess strong interpersonal skills and be able to work amicably with a diverse work force
• Must possess a high level of initiative
• Excellent time management skills and the ability to prioritize work
• Ability to adapt to a changing environment
• Must be organized and detail oriented
• Ability to work well independently and as part of a team
• Ability to effectively handle multiple tasks
• Ability to exercise discretion and respect confidentiality concerning employee information and company records
• Associate's degree with 6 years of experience, or Bachelor's degree with 4 years of experience; a High School diploma or equivalent with 8 years of experience may be considered in lieu of a completed degree.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
• Experience in Concur

Nice To Haves

• Associates degree
• Must have the ability to obtain and maintain a DoD Secret (or higher) clearance
• Experience in Workday, I-Buy, NG My IT, ITRIP

Responsibilities

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving or answering mail.
• Assists in maintaining the organization's collaboration electronic sites and folders.
• Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments.
• Makes domestic travel arrangements and prepare expense reports.
• Assists in event planning and activities of major organization initiatives and reviews.
• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Benefits

• health insurance coverage
• life and disability insurance
• savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• overtime
• shift differential
• discretionary bonus
• Annual bonuses
• Long Term Incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree