Administrative Assistant to the Vice Dean for Graduate Studies - Arts and Sciences, Graduate Studies

Washington University in St. Louis • Brookings, SD

1d • $23 - $36 • Onsite

About The Position

The Office of Graduate Studies (OGS) seeks a self-motivated, highly organized, and detail-oriented Administrative Assistant to provide high-level administrative support to the Vice Dean of Graduate Education. The ideal candidate will demonstrate strong communication skills and the ability to manage multiple priorities in a fast-paced academic environment. The Administrative Assistant supports the Vice Dean of Graduate Education and OGS by scheduling meetings, preparing documents and presentations, creating meeting agendas and materials, coordinating travel, documenting meeting and conference outcomes, and performing other administrative duties as required. Additionally, this position provides front-desk support in the office and assists with general OGS event coordination, ensuring efficient daily operations and a friendly environment.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative Office (5 Years)

Nice To Haves

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Confidentiality
• Decision Making
• Detail-Oriented
• Meeting Deadlines
• Organizing
• Prioritization
• Problem Solving
• Time Management
• Verbal Communications
• Written Communication

Responsibilities

• Provides administrative assistance to the Vice Dean of Graduate Education.
• Performs all job functions such as scheduling meetings; composing a variety of materials, including confidential reports and correspondence; managing files; taking phone messages/emails and handling those deemed appropriate; and researching topics as needed.
• Coordinates events and programming on either university cycles or upon manager’s request; prepares agendas, travel plans, documents, and transcripts related to meetings and/or conferences; writes summaries and reports.
• Creates and assists in preparing contracts, presentations, financial worksheets, reports, and legal documents using Microsoft Suite programs and related software.
• Provides front-desk support in the office.
• Assists with special ongoing tasks at the supervisor's request or as they arise.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED