Administrative Assistant to the School Principal

Branford Public Schools•Branford, CT

22h•$27 - $29•Onsite

About The Position

The Intermediate School Principal's Administrative Assistant provides comprehensive administrative and confidential support to the Principal of Walsh Intermediate School. This position performs complex secretarial, organizational, record-keeping, and bookkeeping duties requiring discretion, independent judgment, and strong interpersonal skills. The Principal's Administrative Assistant serves as a central point of communication among students, staff, parents, Central Office, and external agencies, ensuring efficient school operations and accurate management of records, scheduling, reporting, and communications.

Requirements

High school diploma required with four (4) years of progressively responsible secretarial or office administrative experience; OR Associate's degree in Secretarial Science (or related field) with two (2) years of progressively responsible office administrative experience; OR an equivalent combination of education and experience.
Ability to apply principles of office management to solve practical problems and manage multiple priorities.
Ability to interact positively and professionally with students, parents, staff, and the public.
Ability to maintain confidentiality and exercise sound professional judgment.
Ability to interpret written, oral, and schedule-based instructions.
Proficiency in Microsoft Word and Excel and ability to learn district and State Department of Education applications.
Ability to utilize the district email system and related technology platforms.
Ability to perform clerical accounting and bookkeeping functions accurately.
Strong organizational skills and ability to manage diverse data, files, and records.
Ability to manage situations requiring discretion where limited standardization exists.
Visual acuity correctable to 20/20 and hearing correctable to within normal limits are required.

Nice To Haves

Prior school-based experience preferred.
Bilingual English/Spanish candidates encouraged to apply

Responsibilities

Organize workflow to relieve the Principal of administrative details.
Screen telephone calls and correspondence requiring personal attention and prepare responses, including confidential matters.
Arrange meetings and schedule appointments for the Principal.
Act as liaison with parents, students, Central Office staff, and the public.
Coordinate details for staff observations and evaluations; maintain confidential teacher and staff records.
Transmit Principal directives and follow up to ensure compliance, completeness, and timeliness.
Allocate work to secretarial and clerical staff as necessary.
Interact daily with students and families in a professional and supportive manner.
Coordinate confidential student information with agencies such as local law enforcement and the Department of Children and Families to ensure timely submission and receipt of required information.
Maintain and process staff personnel information and submit required data to Central Office and other agencies.
Prepare and submit authorized state Department of Education reports.
Collaborate with faculty and staff committees to develop the school master schedule and student schedules.
Coordinate collection of student, faculty, and facility information for schedule development.
Prepare tentative and final schedules for administrative review and distribution.
Maintain and adjust schedules throughout the school year as needed.
Maintain and supervise school filing and database systems.
Import and verify teacher grade and comment data for report cards; proof and process for distribution.
Coordinate mailing of quarterly progress reports to parents and guardians.
Monitor student grade data and inform the Principal of students requiring remediation.
Maintain personnel records, including attendance, leave records, professional staff days, and workers' compensation information.
Maintain confidential staff evaluation forms and observation records.
Submit weekly reports to Central Office regarding staff attendance and substitute utilization.
Coordinate graduation arrangements, including ordering diplomas, invitations, tickets, programs, and awards.
Organize and distribute daily Student and Faculty Bulletins.
Coordinate opening day packets for teachers, staff, and students.
Prepare school newsletters, bulletins, and related reports for distribution.
Administer professional development requests and reimbursements.
Organize and coordinate professional development sessions, including preparing packets, organizing small groups, and prepping materials for activities .
Coordinate arrangements for field trips and special school events.
Manage and update school and digital communication platforms, including social media, to share timely information with parents and the community.
Perform other duties as assigned by the Principal or designee.