Secretary to the Principal

St. Mary's County Public Schools•Mechanicsville, MD

21h•$46,059 - $69,664

About The Position

This position serves as the secretary to the principal of a school by performing secretarial, financial, clerical, and public relations work in a school office under the general supervision of the principal. This administrative level of secretarial work involves assisting the principal by relieving him/her of clerical and administrative details; may coordinate the work of the clerical staff; performs a variety of difficult and complex clerical tasks; and other related work as required, consistent with the job description. Employees in this job class ensure that school office and related administrative activities are conducted in accordance with established policies and procedures and may lead and train other workers as applicable.

Requirements

High School Diploma or GED
Associates degree OR three (3) years of general office, clerical, or secretarial experience
Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)
Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for purpose of consideration of employment with St. Mary’s County Public Schools will be required in this fiduciary position
Ability to professionally relate to and collaborate with co-workers, students and community members
Ability to understand and maintain confidentiality
Ability to use technology effectively to complete tasks
Ability to report to work daily and on time
Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
Ability to communicate orally or in writing, courteously and tactfully, with staff, students, parents and the community in a timely manner
Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

Responsibilities

Receives and deposits monies into appropriate accounts; verifies billings and issues checks for payment
Generates purchase orders and confirms delivery, including direct contact with vendors
Uses effective office practices and bookkeeping procedures to complete tasks
Composes routine and non-technical correspondence and prepares special reports and summaries as required
Screens incoming telephone calls, answers general inquiries and directs those, where practical, to other school personnel
Reviews incoming mail, obtains and attaches pertinent information, prioritizes, and routes to school personnel as appropriate
Establishes and maintains significant, sensitive, confidential, and personal logs, files, documents, and records
Prepares correspondence, observations, and evaluations
Prepares and maintains financial records including payroll, leave, and school activity funds
Assists with scheduling school facilities and maintaining policies and regulations related to the use of school facilities
Assists the principal by relieving him/her of clerical and administrative details
Maintains ledgers and journals, makes bank reconciliations, and prepares reports, statements, and summaries
Maintains time records and computes hours worked within pay periods for teachers, staff, and substitutes and distributes paychecks
Performs other related and non-related job duties as assigned