Manager - Executive Assistant to the Principal

Catholic Diocese Of Fort Worth•Prosper, TX

2d•Onsite

About The Position

The Executive Assistant will provide high-level administrative support to the Principal and other senior staff. The Executive Assistant will also be responsible for oversight and maintenance of student records, administration of the registration process, and confirming students’ and family’s fulfillment of requirements for acceptance into St. Martin de Porres Catholic School.

Requirements

Two years of college required. Bachelor’s degree preferred or equal years of experience.
Two years of experience as an Executive Assistant to a high-level executive within an organization. Experience within a Catholic Church environment is preferred.
A strong knowledge of the Catholic faith, certification in a religious studies program or willingness to obtain such a certification is preferred.
Member in good standing of a Roman Catholic Church.
Knowledge of the Catholic Church organization and functions.
Demonstrated professional written and verbal communication skills.
Demonstrated ability to listen empathetically, make peace, and de-escalate
Demonstrated history of good judgement.
Demonstrated aptitude for adaptability and flexibility.
Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word, PowerPoint and Excel.
Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
Ability to meet deadlines and follow directives in a timely manner.
Ability to receive, understand, retain, and complete verbal and written tasks.
Ability to work independently as well as in teams.
Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
Ability to honor and maintain confidentiality.
Ability to work well with people from a diverse variety of audiences.
Excellent organization, prioritization, and communication skills.

Nice To Haves

Bachelor’s degree preferred or equal years of experience.
Experience within a Catholic Church environment is preferred.
A strong knowledge of the Catholic faith, certification in a religious studies program or willingness to obtain such a certification is preferred.

Responsibilities

Provides high-level administrative support and assistance to the Principal and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Performs office tasks including maintaining records, ordering supplies, and sending correspondence to families weekly.
Performs additional duties as assigned by the prinicpal.
Performs other related duties as assigned.
Plans and carries out duties related to special events – staff lunches, retreats, and volunteer appreciation events.
Greets visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
Answers, screens, and directs phone calls to staff; responds to inquiries and takes messages.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Maintains inventory of office supplies and places orders as needed.
Performs administrative and clerical support tasks to the principal, staff and visitors, as needed.
Performs basic filing and recordkeeping.
Responsible for all other projects and tasks as assigned.
Administers and oversees all functions of the Admissions Office.
Implements processes and procedures for enrollment.
Oversees and implements processes for secure maintenance of all academic records in accordance with applicable privacy and data security requirements.
Compiles reports of statistical data regarding enrollment.
Responsible for all other projects, tasks, etc., as assigned