Administrative Assistant to the Superintendent
About The Position
Serve as the Superintendent and Assistant Superintendent’s confidential secretary and personal assistant, managing effective office operations to facilitate the timely achievement of district objectives. Collect and organize information; confirm data to prevent entry errors; prepare documents using database, presentation, spreadsheet, and word processing software. Maintain an effective records management system for filing and retrieving information. Efficiently manage concurrent responsibilities; prioritize and complete assigned tasks within required timeframes; develop effective solutions for work-related problems. Prepare board agendas and meeting packets; update board policy and administrative procedure manuals. Prepare the district academic calendar and federal/state reports as directed. Maintain student discipline files (letters, expulsions, hearings, etc.). Prepare purchase orders, reorder consumable supplies as needed, verify deliveries, reconcile invoices for payment, and maintain a transaction/account balance ledger. Assist with special projects and committee activities as directed; maintain a procedural manual for the position regarding tasks and related duties. Registers staff for conferences, books hotels as directed. Manages mileage forms.
Requirements
- High school diploma or GED; advanced secretarial skills through training or work experience.
- Achievement of a satisfactory pre-employment test score is required. (Typing, Google Sheets, Math proficiency etc)
- Ability to implement principles of office administration (practices, procedures, etc.).
- Proficient in analyzing and presenting professional information in a clear and readable format.
- Consistently performs math calculations and measurements accurately.
- Demonstrates flexibility, reliability, self-discipline, and a willingness to take on challenging tasks.
- Strong communication, problem-solving, and time management skills.
- Upholds high ethical standards and integrity; accepts responsibility for personal decisions and conduct.
- Capable of following complex instructions and independently recognizing and correcting errors.
- Maintains a record free of criminal violations that would prohibit public school employment.
- Proficient in essential office-related technology at the time of hire.
Responsibilities
- Serve as the Superintendent and Assistant Superintendent’s confidential secretary and personal assistant
- Manage effective office operations to facilitate the timely achievement of district objectives
- Collect and organize information
- Confirm data to prevent entry errors
- Prepare documents using database, presentation, spreadsheet, and word processing software
- Maintain an effective records management system for filing and retrieving information
- Efficiently manage concurrent responsibilities
- Prioritize and complete assigned tasks within required timeframes
- Develop effective solutions for work-related problems
- Prepare board agendas and meeting packets
- Update board policy and administrative procedure manuals
- Prepare the district academic calendar and federal/state reports as directed
- Maintain student discipline files (letters, expulsions, hearings, etc.)
- Prepare purchase orders, reorder consumable supplies as needed, verify deliveries, reconcile invoices for payment, and maintain a transaction/account balance ledger
- Assist with special projects and committee activities as directed
- Maintain a procedural manual for the position regarding tasks and related duties
- Registers staff for conferences, books hotels as directed
- Manages mileage forms
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
