Executive Administrative Assistant to the Superintendent
About The Position
Executive Administrative Assistant to the Superintendent Position Summary St. Clair County RESA is seeking an exceptional Executive Administrative Assistant to the Superintendent to serve as a highly trusted partner and senior operational leader within the organization. This position represents the highest level of executive assistance, requiring extraordinary initiative, intellect, discretion, and leadership capacity. The Executive Administrative Assistant functions as an extension of the Superintendent; managing priorities, coordinating complex operations, supporting agency-wide initiatives, and exercising independent judgment on sensitive matters. This role is critical to ensuring organizational efficiency, alignment, and informed decision-making at the executive level.
Requirements
- Demonstrated exceptional initiative, intellectual capacity, and professional judgment
- Proven experience supporting senior executive leadership in a complex organization
- Absolute commitment to extreme confidentiality, ethics, and professionalism
- Superb organizational skills with the ability to manage multiple competing priorities
- Phenomenal decision-making ability, including comfort working independently
- Strong leadership skills with the ability to direct individuals
- High level of financial acumen, including experience managing or supporting budgets
- Advanced proficiency with: Google Workspace Excel Bitech AI tools for professional and organizational use
- Excellent written, verbal, and interpersonal communication skills
Nice To Haves
- Senior-level executive assistant experience in a RESA, ISD, school district or public-sector educational organization
- Demonstrated experience supporting a Superintendent or equivalent executive leader
- Experience working with Boards of Education or similar governing bodies
Responsibilities
- Serve as the Superintendent’s primary executive support and liaison
- Anticipate needs, identify emerging issues, and proactively resolve challenges
- Exercise sound, independent judgment in high-stakes, time-sensitive situations
- Manage highly sensitive and confidential information with absolute discretion
- Coordinate and manage agency-wide initiatives and Superintendent-directed priorities
- Direct, guide, and oversee individuals on behalf of the Superintendent
- Ensure follow-through, accountability, and alignment across departments
- Assist with the organization of executive and leadership meetings, including preparation, documentation, and follow-up
- Monitor timelines and tasks for strategic and operational projects
- Support Board-related communications and executive reporting as assigned
- Assist with the development, monitoring, and management of RESA budgets
- Support oversight of grants, contracts, and financial processes
- Utilize Bitech and related financial systems with proficiency
- Demonstrate advanced proficiency with Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Forms)
- Utilize PowerSchool and other RESA systems accurately and effectively
- Leverage artificial intelligence tools to improve efficiency, organization, and decision-making, proficient with Claude, School AI, and ChatGPT
- Continuously evaluate and recommend tools and systems that enhance operations
- Apply a strong working knowledge of SCCRESA functions, services, and governance
- Support compliance with applicable state, federal, and local educational requirements
- Serve as a knowledgeable internal resource regarding RESA operations and procedures
Benefits
- St. Clair County RESA offers a comprehensive benefits package and a collaborative, mission-driven work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
251-500 employees
