Administrative Assistant to the Vice President

Boston College • Newton, MA

3d

About The Position

Boston College, the first institution of higher education to operate in the city of Boston, is today among the nation’s foremost R1 universities, a leader in the liberal arts, scientific inquiry, and student formation. While being true to its roots, Boston College is committed to being the world’s leading Jesuit, Catholic university. Those ambitious goals distinguish Boston College from its peers in higher education worldwide and reflect its desire to contribute to the transformation of the world.

As we enter the third year of the public phase of Soaring Higher: The Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

About the Office of University Advancement:
Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of nearly 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs.

Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!
The Administrative Assistant reports to the Executive Director of Development and provides administrative support to the Vice President for Development within University Advancement (UA). This role will interact daily with high-level external and internal constituents of UA, including the President’s Office, the Board of Trustees, the offices of senior administrators across the University, and principal donors, to provide seamless, high-end customer service. The Administrative Assistant also plays a critical support role in the cross-functional management of multiple Development teams that report into the Vice President’s Office.

Requirements

• This position requires a high school diploma, a bachelor’s degree preferred, and 3+ years of increasingly responsible administrative experience in a professional setting.
• Strong interpersonal and organizational skills with attention to detail and accuracy are required.
• Excellent oral and written communication skills, including effective phone communication skills, are also expected.
• The candidate must possess solid knowledge of grammar and punctuation.
• Additionally, the candidate should have accurate typing skills, a working knowledge of Google Suite and Windows PC, including Microsoft Office, familiarity with Customer Relationship Management databases, exceptional proofreading, familiarity with Zoom Workplace, and be adept at handling multiple tasks and meeting deadlines.
• Also requires good judgment, discretion in handling confidential materials, ability to work independently without close supervision.
• Candidates should be highly motivated to work in a fast-paced environment and be flexible to work beyond regular workday hours when necessary.
• Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

Responsibilities

• Developing and employing efficient work procedures to ensure smooth office operation, such as screening of incoming telephone calls and e-mails.
• Assisting with scheduling appointments and meetings and managing the Vice President’s calendar for effective workflow.
• Preparing and drafting correspondence, briefings, talking points, administrative memoranda, and reports.
• Maintaining an effective electronic and paper filing system and other organizational systems as required.
• Arranging travel for the Vice President, including preparation of detailed itineraries and coordinating with internal colleagues on briefing materials.
• Assisting with entering and maintaining donor and prospect data into development databases and requesting or extracting data reports to address specific business needs.
• Assisting with the creation and maintenance of onboarding and all Development-related materials to ensure standardized practices across Development teams.
• Assisting with the execution of internal-facing programs and events to maximize fundraising effectiveness.
• Also involves extensive independent contact with volunteers, donors, University officers, administrators, and trustees, as well as their assistants, to arrange meetings and solicitation calls on the Vice President's behalf.
• Performs other related duties as required.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees