Executive Assistant to the President

Adams State University • Alamosa, CO

2d • $52,200 - $62,600

About The Position

The Executive Assistant to the President serves as the primary liaison, support personnel, and strategic administrative partner to the President. This role oversees the daily operations of the President’s Office, ensures that the President has what they need to be successful, facilitates high-level interactions with internal and external stakeholders—including the Board of Trustees, legislators, and donors—and ensures the office’s public image remains exemplary. The EA must balance project management and complex scheduling with a high degree of discretion and technical proficiency.

Requirements

• Baccalaureate degree from an accredited institution.
• 3+ years of experience supporting a high-level administrative officer.
• Proficiency in Microsoft Office and Google Suite; ability to manage web updates.
• Exceptional verbal/written communication, willingness and ability to edit documents, detailed orientation, demonstrated ability to foster relations with individuals from varied backgrounds and perspectives, and the ability to manage multiple high-pressure deadlines simultaneously.
• ability to work flexible hours and engage in minimal travel when required
• Proven ability to exercise sound judgment, demonstrate emotional maturity, and maintain absolute confidentiality in a fast-paced environment.
• Proactive professional who demonstrates the initiative to identify institutional needs and the autonomy to execute complex projects with minimal oversight

Nice To Haves

• 5+ years of experience supporting a senior executive, ideally within higher education or government.
• Demonstrated experience managing complex event logistics and governing board relations.
• Understanding of and experience with state and federal laws relevant to higher education.

Responsibilities

• Manage Governing Board relations, including meeting logistics (on/off campus), agenda development, official minutes, and ensuring compliance with federal and state laws.
• Serve as the Office of the President’s primary point of contact for the Executive Team, state and local governing bodies, legislative representatives, and diverse community partners to facilitate seamless communication and drive collaborative projects.
• Identify events requiring Presidential comment; draft and edit reports, and correspondence that align with the University’s voice and mission.
• Serve as a representative of the President’s Office on designated University committees, such as the Commencement Committee, to facilitate communication and ensure alignment with presidential objectives.
• Manage the President’s complex calendar, coordinate extensive travel arrangements, and provide administrative support for committees and annual retreats.
• Manage the Office of the President’s budgets, including monthly credit card reconciliation and travel requests. Provide annual and periodic budget updates to the president.
• Assist with major office projects to support executive decision-making.
• Oversee the upkeep and appearance of the President’s Office, the President’s vehicle, and the Marvel House.
• Plan, organize, and manage the hosting of various meetings and events sponsored by the President’s Office. This includes arranging facilities, speakers, room accommodations, and meals while ensuring a high standard of hospitality.
• Execute additional responsibilities and temporary assignments as required to align with evolving goals and ensure the continued success and operational efficiency of the President’s Office.
• Review and handle sensitive legal and personnel materials with strict adherence to protocol and diplomacy.
• Maintain and update web content for the President’s Office and the Board of Trustees.
• Triage inquiries and briefing materials to ensure the President is prepared for all meetings and public appearances.

Benefits

• Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 101-250 employees