Secretary - Administrative Assistant to the Principal - Princeton Intermediate School
About The Position
Under the direction of the Principal, the Principal Secretary encompasses a variety of individual positions responsible for providing a variety of administrative and secretarial support functions for a Building Administrator where duties will vary from building to building. Positions assigned to this classification perform such representative tasks as: serving as the building office support lead; demonstrating an understanding of all building administrative support functions; serving as a liaison between building staff and the public; performing a variety of recordkeeping and database management activities; coordinating the Building Administrator’s schedule, appointments and correspondence; assisting in the monitoring of building budgets and preparing purchase orders; coordinating the scheduling of paraprofessional and teaching substitutes; coordinating and making arrangements for special events/projects within the building.
Requirements
- Seeking applicants with strong skills in communication, technology use, organization, and time management.
Responsibilities
- Provides administrative support to the building administrator and serves as a resources and building lead for office support personnel.
- Prioritizes daily activities, divides and delegates workload between office staff.
- Schedules and maintains the Principal’s calendar.
- Schedules teacher observations, meetings or appointments.
- Screens incoming calls, schedules appointments, and directs individuals to appropriate persons, as needed.
- Proofs, edits and prepares correspondence and documents for the Building Administrator.
- Files and maintains correspondence files.
- Maintains and monitors the budget records for the Principal.
- Codes expenditures, prints budget reports and tracks individual department budgets.
- Enters purchase orders and submits purchase orders to the Business Office.
- Prepares deposits from monies collected from field trips, activity nights, sports, extra-curricular activities, fundraisers, yearbooks, or other activities and submits to Business Office.
- Answers phones, screens calls, addresses questions from staff, students, parents or the public (e.g. Family Access questions, delivers messages, etc.).
- Monitors, inputs staff absences, leaves and staff request forms.
- Summarizes and submits data to payroll office.
- Assists in organizing and making arrangements for special events (e.g. commencement, parent/student/staff handbooks.
- Performs a wide variety of recordkeeping and building level database management responsibilities.
- Maintains student records on Skyward by scheduling, updating and reporting grades.
- Resolves student report errors/warnings issued by the State of MN MARSS systems.
- Identifies, addresses and initiates changes and corrections.
- Assists and/or enters and reports student information to the State regarding homeless, shared-time, special education students; state numbers and transportation and other data requested by the State.
- Compiles, updates classroom inventories by teacher for textbooks
- Oversees the substitute scheduling system (AESOP).
- Monitors system to assure coverage and, if necessary, contacts and schedules certified and non-certified substitutes.
- Assigns extra duty hours to in-house staff if substitutes are unavailable.
- Reviews and submits substitute employee times cards to payroll.
- Performs other duties of a comparable level or type, as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
