Administrative Assistant to the President and Provost

Nebraska Wesleyan University•Lincoln, NE

4d•Onsite

About The Position

Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Administrative Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as the front-facing presence of both offices and is essential to ensuring efficient daily operations, professional interactions, and seamless coordination across campus and with external partners. The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. A high level of discretion and professionalism is required, along with a warm, welcoming demeanor that reflects the values of Nebraska Wesleyan University. This non-exempt (hourly) position reports to the Executive Assistant to the President and Provost.

Requirements

Exceptional organizational skills and a strong attention to detail
Demonstrated ability to manage multiple tasks and competing priorities with accuracy and efficiency
High level of discretion and experience handling confidential and sensitive information
Strong interpersonal and communication skills with a professional, welcoming presence
Ability to adapt quickly, remain flexible, and problem-solve in a dynamic environment
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, SharePoint, and Teams

Nice To Haves

Experience supporting senior leaders is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.

Responsibilities

Manage complex calendars and schedules for the President and Provost, including coordinating meetings, events, and travel arrangements
Serve as the primary point of contact for the President's and Provost's offices, greeting visitors and answering phones
Monitor and assist with email communications and meeting requests as directed
Coordinate logistical and administrative support for meetings, campus events, and special initiatives, including Board of Governors activities
Support institutional events such as Opening Week, Matriculation Convocation, and Commencement
Assist with administration tasks including maintaining schedules and records
Provide administrative support to senior administrative leadership as needed
Ensure smooth day-to-day office operations and contribute to a positive, service-oriented environment