Administrative Assistant to the Dean of Students Office
The Stony Brook School•Stony Brook, NY
•$20 - $24•Onsite
About The Position
The Administrative Assistant to the Dean of Students Office provides essential support to the daily operations of the office and the building in which it resides. The role is responsible for answering incoming calls, tracking and recording student attendance, maintaining the Deans' Office budgets, and managing weekly infraction, detention, and Restoration Plan records. The Administrative Assistant also offers direct support to the Dean and Assistant Deans of Students, contributing to the smooth functioning of the department and the overall mission of The Stony Brook School.
Requirements
- Associate's degree required
- Commitment to supporting the mission of The Stony Brook School and willingness to acknowledge and adhere to the basic tenets of the Christian Faith as stated in the Platform and Principles.
- Basic proficiency with Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft Word and Excel.
- Strong organizational and time-management skills with the ability to work independently and manage multiple priorities.
- Excellent verbal and written communication skills with the ability to interact effectively with students, parents, faculty, staff, and visitors.
- The ability to maintain confidentiality and exercise sound judgment when handling sensitive student information.
Nice To Haves
- bachelor's degree preferred
- A desire to support programs in a Christian educational environment that prioritizes the spiritual, intellectual, and social development of children and teenagers.
- A genuine commitment to creating an atmosphere of joy, peace, and hospitality for students, parents, faculty, and visitors.
- Flexibility, patience, and professionalism in navigating the varied needs and schedules of students and families.
Responsibilities
- Welcome students, faculty, parents and visitors to the office and assist with questions and concerns
- Maintain accurate student attendance records for three of the six grades, including communicating with students, parents, faculty/staff to reconcile records
- Manage infraction and detention tracking for grades 7-12
- Support the Dean of Students, Assistant Dean of Students and Grade Level Deans in their implementation of Restoration Plans, Daily Accountability Plans and Technology Plans
- Answer the Dean of Students Office phone
- Manage appointments for the Dean and Assistant Deans of Students
- Manage the budgets for the Dean and Assistant Deans of Students
- Handle travel logistics for the Dean of Students and Assistant Deans of Students
- Support the Dean of Students with All School Meeting and Assembly logistics
- Greeting Staff for the Parent-Teacher Conferences and providing the name tags for parents
- Locker Assignments for Memorial
- Serve as a Formation Group Leader
- Supervise Office Workjob students from 3:20 - 3:30pm
- Ordering for the Faculty Room
- Ordering the supplies for the classrooms in Memorial
- Change the bulletin board seasonally
- Memorial copier Faculty Liaison
Benefits
- Required background check
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
