Administrative Assistant to Medical Director

The University of Kansas Health System•Kansas City, KS

4d•Onsite

About The Position

The Administrative Assistant to Medical Director provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Requirements

High School Graduate or GED.
3 or more years broad administrative/secretarial experience

Nice To Haves

Bachelors Degree or technical/professional training/degree in Business School Training

Responsibilities

Assists with various organization and departmental activities and preparation of statistical reports as directed including various projects.
Coordinates gathering of information and preparation of materials necessary for various appointments, meetings, trips, etc.
Takes minutes at meetings upon request.
Establishes and maintains confidential files in an appropriate format to facilitate access to information.
Establishes priorities based upon own initiative and discretion.
Makes travel arrangements for department staff as requested.
Order departmental supplies and maintain supply cabinets.
Order food and/or refreshments for meetings as requested.
Oversees the Medical Director's calendar for appointments, reminders and public/professional events.
Provide support to the Medical Director for responsibilities associated with various organizational committees.
Provides administrative support to Medical Director, managers and staff with projects as requested.
Serves as the Medical Director's point of contact for all incoming communications from employees, clients and associates.
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
Other duties may be assigned as required.