Administrative Assistant to Director

HealthCareersInSask.ca•Saskatoon, SK

23h•Onsite

About The Position

The Administrative Assistant is directly accountable to the Director's to provide administrative support. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Requirements

Completion of Grade XII supplemented by a recognized business course or equivalent combination of experience and education
Valid Class 5 Driver's license
Ability to adapt to frequent change and work under pressure
Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships
Ability to work collegially, collaboratively and build positive relationships through respectful and professional interactions
Be self-directed and confident in applying independent judgment
Demonstrated approaches to problem-solving with strong decision-making capability
Demonstrates a commitment to a diverse, culturally competent and culturally safe work environment and representative workforce
Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, Power Point, Sharepoint, One Note, Visio, Intranet/Internet and the capability to learn new programs as required
Exceptional planning, organizational and interpersonal skills
Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness
Knowledge and experience in minute taking and synthesizing information
Knowledge of First Nations and Metis history in Saskatchewan along with an understanding of the Truth and Reconciliation Commission Calls to Action
Knowledge of the healthcare system in Saskatchewan
Possesses a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision
Proven ability to maintain confidentiality including handling confidential information with discretion

Nice To Haves

Travel within the province of Saskatchewan may be required.

Responsibilities

Provide administrative support directly to the Director.
Support and contribute to processes and practices for efficient operation of portfolios.
Execute administrative support functions accurately, timely, and efficiently.
Work collaboratively with the administrative team to achieve organizational objectives.
Coordinate workflow with other administration support staff.
Provide support services as requested in the absence of other administration support staff.