Administrative Assistant to Director of Operations (Part-Time)

The Galman Group • Jenkintown, PA

2d • Onsite

About The Position

The Administrative Assistant to the Director of Operations is responsible for providing high-level administrative support to the Director of Operations. This role involves preparing correspondence, completing reports, receiving visitors, arranging conference calls, scheduling meetings, and answering questions related to Galman Properties.

Requirements

• Maintain polite and professional communication via phone, e-mail, and mail.
• Input and update information in databases and spreadsheets.
• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.

Nice To Haves

• Provide recommendations according to customer needs or preferences.

Responsibilities

• Document concerns, help in the resolution of property issues and keep the Director of Operations up to date with property deadlines, inspections and contracts.
• Assist with special projects or tasks as needed.
• Draft, edit letters, reports, and other documents.
• Works with property managers and outside vendors to ensure property management concerns are addressed.
• Ensures that deadlines are met and adapts to changing priorities.
• Input and update information in databases and spreadsheets.
• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Oversee and achieve organizational goals while upholding best practice.
• Assist with resident correspondence, needs and request.
• Provide recommendations according to customer needs or preferences.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Coordinate internal and external resources to expedite workflow.
• Assisting with billing needs.
• Other duties as required.

Benefits

• Medical, Dental, and Vision Insurance
• Long-Term Disability Insurance (provided at no cost to you)
• Life Insurance (provided at no cost to you)
• 401(k) Retirement Plan with Employer Match
• Tuition Assistance Program
• $2,000 Employee Referral Reward
• Paid Holidays
• 20% Rent Discount at Any Galman Group Community
• Company Events, including the Annual Phillies Outing, Annual Holiday Celebration, participation in the Eagles Autism Challenge, and more!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed