Administrative Assistant - Teaching and Learning

College Station ISD•College Station, TX

1d•Hybrid

About The Position

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Requirements

High school diploma or GED
Proficient skills in desktop computer applications (Microsoft Office Suite, Google, etc.).
Effective communication and interpersonal skills that promote good relationships internally and with the public.
Excellent problem-solving skills and ability to handle multiple projects at the same time
Ability to maintain confidentiality.
Attentive to details including basic math, editing skills, etc.
Bilingual (English/Spanish)
Three years secretarial experience preferred
Work or volunteer experience in public education preferred

Responsibilities

Knowledge of and/or ability to learn data systems related to student assessment (Texas Assessment Management System, PowerSchool, eSchool+, etc.), district professional learning program, business office/purchasing department program
Prepare correspondence, forms, reports, etc., for the Curriculum, Instruction, and Federal Program staff.
Properly retain and dispose of records as required by policy.
Compile pertinent data as needed when preparing various state and local reports.
Assist directors with preparations for meetings and professional development.
Coordinate scheduling and set up/take down of district rooms for professional development and staff meetings.
Prepare purchase orders and obtain payment authorizations.
Process travel and professional development requests, including completion of required paperwork.
Maintain accurate budgets.
Keep records of multiple budgets for assigned directors.
Type and take accurate notes in meetings.
Answer incoming calls, take reliable messages, and route to appropriate staff.
Receive, sort, and distribute mail and other documents to department staff.
Prepare written correspondence, forms, schedules, or reports.
Work collaboratively and cooperatively with peers, colleagues, and district staff, including collaborating with the teaching and learning administrative assistants.
Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.
Maintain professional interactions with staff, parents, community and visitors.
Demonstrate the ability to remain calm and withstand pressures.
Demonstrate flexibility to change in routine and adapt quickly to changing situations.
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.