Administrative Assistant, Talent Acquisition

Motorola Solutions•Los Angeles, CA

1d•Hybrid

About The Position

Silvus is seeking a highly organized, detail-oriented, and proactive Administrative Assistant, Talent Acquisition to join our Talent Acquisition team. This entry-level role is perfect for someone looking to begin a career in the field of Recruiting. The successful individual in this role provides crucial administrative and operational support, ensuring a seamless experience for our Recruiting team, hiring managers, and candidates. This position reports to the Senior Talent Acquisition Specialist with dotted line reporting to the Senior Technical Recruiter and is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA, working on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.

Requirements

High School Diploma or GED.
Experience in a professional office setting which includes internships or administrative experiences.
Must have experience with Google Workspace (Gmail, Sheets, Docs) and Microsoft Office.
Effective oral and written communication skills.
Strong attention to detail with the ability to manage multiple small tasks simultaneously without letting things slip through the cracks.
Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
All employment is contingent upon the successful clearance of a background check and drug test.

Nice To Haves

Willingness to quickly learn recruiting software/ATS platforms.
Ability to handle sensitive and confidential candidate information with care.

Responsibilities

Support Recruiting Coordinators with greeting candidates arriving for interviews, guiding them through the office, and supporting the interview panel as needed.
Coordinate with the front desk and facilities security team by submitting visitor request forms in a timely manner.
Assist with ordering, setting up, and managing logistics for candidate lunches during extended or full-day interview panels.
Assist with maintaining and updating candidate profiles, statuses, and notes within the Applicant Tracking System (ATS).
Migrate older documents, notes, or job descriptions into updated, proper branded templates.
Assist with documenting and formatting standard operational procedures, guidelines, and workflows for the Recruiting team.
Post open positions to the Silvus Technologies Careers page and to external job boards (like LinkedIn or Indeed), ensuring all listings are active and properly formatted.
Assist candidates with submitting their travel or lunch expense receipts to the Finance team for reimbursement.
Work closely with the Human Resources team to secure necessary approvals and proactively follow up on any open-ended items to ensure forward movement on requisitions.
Occasional travel to support the Talent Acquisition team at local recruiting events.
Perform other related duties of which the above are representative.