Administrative Assistant/Support Staff - Adult Probation
About The Position
The administrative assistant works under the direct supervision of an experienced member of the professional staff and will file, type documents, make copies, answer the phones, take messages, direct defendants to the appropriate officers, and any other duties as needed, under the guidance of senior staff. The Administrative Assistant/Support Staff shall assist in all administrative activity to include: greeting the public, manage the reporting of offenders by notifying and reminding officers, answering the telephone, taking and relaying messages, data entry, notarizing documents, scan reports and documents in case files, receiving payments, balancing daily receipts, take daily deposits to bank, maintain records of supervision fees, transferring case records for courtesy supervision, routing mail, maintaining attendance sheets, scanning of files, assist with indirect cases and performing other ancillary duties as required.
Requirements
- High school education
- Two years' experience in secretarial full-time employment
- Knowledge of modern office practices and procedures
- Demonstrated ability to communicate effectively orally and in writing
- Knowledge of business and legal English, spelling and arithmetic
- Ability to multitask
- Knowledge of basic accounting
- Computer skills
- Ability to become proficient with corrections software
Responsibilities
- File documents
- Type documents
- Make copies
- Answer the phones
- Take messages
- Direct defendants to the appropriate officers
- Assist in all administrative activity
- Greet the public
- Manage the reporting of offenders by notifying and reminding officers
- Data entry
- Notarize documents
- Scan reports and documents in case files
- Receive payments
- Balance daily receipts
- Take daily deposits to bank
- Maintain records of supervision fees
- Transfer case records for courtesy supervision
- Route mail
- Maintain attendance sheets
- Scan files
- Assist with indirect cases
- Perform other ancillary duties as required
- Cross-train to be able to perform certain duties of each job
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
