Administrative Assistant- Student Life

Snow College•Snow College - Ephraim, UT

13h•Hybrid

About The Position

This is a 10-month contract position for an Administrative Assistant in Student Life at Snow College. The role requires an Associate's Degree and a minimum of 1 year of experience as an Administrative Assistant or Office Manager. The position is part-time, 20 hours per week, at a rate of $17 per hour. The Administrative Assistant will provide professional customer service, assist directors with administrative tasks, manage budget spreadsheets, handle vendor communications and payments, reconcile P-cards, process financial documents, order supplies, update various lists and website information, manage equipment, coordinate travel, and perform other assigned duties.

Requirements

Associate Degree required
Minimum of 1-year Admin. Assistant/Office Manager experience
Provide a resume
Provide standard HR questions

Responsibilities

Provide professional and positive customer service for walk-ins and phone calls.
Assist the Director and Assistant Directors with administrative needs.
Help balance and maintain budget spreadsheets.
Communicate with vendors completing contracts, payment, and event details.
Reconcile multiple P-cards and transfer information to budget spreadsheet.
Complete and maintain all records for check requests, requisitions, and budget transfers.
Order supplies for the office.
Update SBO contact lists, scholarship contracts, etc.
Oversee key requests and returns.
Update event information on the Snow College website calendar.
Email campus parties on event details weekly.
Order swag and event supplies.
Track, order and schedule maintenance and refills for office equipment.
Manage checking out/usage of equipment use such as ping pong, yard games, A-frames.
Assist with coordinating travel arrangements for conferences and retreats.
Other duties as assigned.