Administrative Assistant, Strategic Support for Colleges and Scholars

Foundation for California Community Colleges•US CA Remote, CA

19d•$21 - $24•Remote

About The Position

The Foundation for California Community Colleges incubates, scales, and sustains solutions to California’s education-related opportunities and challenges through the Collaborative Impact Program. The Strategic Support for Colleges and Scholars team provides scholarships, emergency financial aid, and grants to colleges, primarily from endowments and charitable gifts for those purposes. Funding sources currently include the California Community Colleges Scholarship Endowment, Nursing Education Investment Fund, Real Estate Education Endowment, K16 Regional Education Collaborative, Student Relief Fund, Wildfire & Disaster Relief Fund, Bick / Koop Endowment, and annual gifts from corporate partners. This role will provide comprehensive administrative support to ensure the smooth functioning of a portfolio of scholarships, emergency financial aid, and grants programs under the direction of the Manager, Strategic Support for Colleges and Scholars. The Strategic Support for Colleges and Scholars team is part of the Resource Development Department, which also includes teams for grants development and management, gifts and corporate partnerships, and resource operations and insights.

Requirements

Minimum of 2+ years work experience in an administrative capacity in an office environment
Proficiency with Microsoft Office Suite (Teams, Word, Excel) and Google Suite (Docs and Sheets) required
Ability to work remotely and navigate various technology platforms that support remote teamwork (such as Zoom, Google Suite, MS Teams, Outlook, Asana, etc.)
Proficiency with database management processes and/or Salesforce or similar CRM software and experience with data entry
Excellent verbal and written communication skills, in particular demonstrated strong notetaking skills.

Nice To Haves

Any experience in an education or non-profit environment is a plus
attention to detail, ensuring that all deliverables and projects are accurate, professional, and up to date
Experience with calendaring and scheduling meetings and coordinating complex events

Responsibilities

Provide administrative support for scholarship, emergency financial aid, and grant programs that help expand educational opportunities for California community college students.
Maintain accurate records and track scholarship, grant, donor, and partner information to support program operations and reporting.
Coordinate meetings, prepare agendas and materials, take meeting notes, and manage team calendars and communications.
Prepare and organize program documents, reports, and communications while ensuring accuracy and data integrity across systems, including Salesforce and Asana.
Support the Network of California Community Colleges Foundation (NCCCF) by coordinating board meetings, maintaining records, and assisting with member communications and engagement activities.
Assist with planning and coordinating special events, including board meetings, roundtable discussions, newsletters, and the annual Osher Philanthropist of the Year Award event.
Collaborate with cross-functional teams to support contracting, purchasing, reporting, and day-to-day program operations in a fast-paced, remote-first environment.