Administrative Assistant Specialist

Vail Resorts • Breckenridge, CO

8d • $23 - $29 • Onsite

About The Position

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Requirements

• Strong verbal and written communication skills in English.
• Overall agility in adapting to technology; high level proficiency with Excel and PowerPoint a plus.
• Email and calendar management; ability to manage multiple projects and tasks simultaneously and independently
• Comfortable with horizontal and upward management
• High school diploma or GED
• At least 18 years of age

Nice To Haves

• high level proficiency with Excel and PowerPoint

Responsibilities

• Provide administrative support to the Base Experience Senior Leadership Team and department leadership, including meeting coordination, stakeholder communication, presentation development, documentation management, and departmental reporting.
• Manage departmental communications, shared inboxes, announcements, and distribution of information to support operational and employee experience initiatives.
• Maintain accurate records, files, and documentation in accordance with company standards.
• Support workforce management processes, including scheduling, time and labor administration, sick time tracking, payroll support, missed punch resolution, and compliance audits.
• Develop, maintain, and distribute KPI scorecards, labor reports, performance dashboards, and operational analytics to support business goals and leadership decision-making.
• Monitor workforce and operational metrics, identify trends, and provide reporting that supports departmental priorities and organizational objectives.
• Coordinate employee engagement and recognition programs, including Team On-the-Spot initiatives, appreciation efforts, and department culture-building activities.
• Support leadership in executing employee experience strategies and communication plans that promote engagement, retention, and recognition.
• Coordinate hiring and onboarding activities, including interview scheduling, candidate communications, onboarding administration, records management, employee housing allocations and new hire readiness.
• Partner with department leaders and training teams to coordinate training programs, maintain training records, monitor compliance requirements, and support employee development initiatives.
• Ensure visibility and tracking of hiring, onboarding, and training performance metrics.
• Support departmental financial and procurement processes, including ordering, invoice reconciliation, budget tracking, contract administration, vendor coordination, and purchasing activities.
• Assist leadership with project timelines, capital expenditure tracking, and administrative processes that support department operations.
• Administer and support departmental and federal compliance programs, employee record retention, housing and transportation-related tracking, parking permit administration, and other operational programs as assigned.
• Coordinate audits, process reviews, and compliance tracking to ensure adherence to company policies and operational standards.
• Support department and resort-wide projects through planning, coordination, tracking, reporting, and execution of assigned initiatives.
• Participate in cross-functional committees, special projects, and operational improvement efforts.
• Provide field and operational support as needed to assist departmental and resort-wide business objectives.

Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED