Administrative Assistant Specialist

NTT DATA Services • Herndon, VA

1d • $80,000 - $126,324 • Onsite

About The Position

The Administrative Assistant Specialist provides advanced administrative support to executive-level leaders within the Federal business. This role requires a high degree of professionalism, discretion, and independent judgment. The position supports complex administrative functions, manages competing priorities, and coordinates projects and activities under general supervision.

Requirements

• Minimum 5 years of administrative experience.
• Minimum 5 years of experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Must be a US Citizen

Nice To Haves

• Bachelor's degree
• Ability to independently handle most routine and complex administrative responsibilities.
• Experience addressing common issues within the role, while seeking guidance for new or out-of-scope assignments.
• Proven ability to manage projects and assignments with general supervision.

Responsibilities

• Provide comprehensive administrative support to executive-level leaders within the Federal business.
• Access, organize, maintain, and safeguard confidential and sensitive company information.
• Manage and maintain executive calendars, ensuring schedules are accurate, prioritized, and up to date.
• Coordinate and manage executive travel arrangements, including all logistical details.
• Screen calls, emails, and requests; respond or redirect on behalf of executives as appropriate.
• Prepare, edit, and proofread correspondence, reports, presentations, and other business materials.
• Utilize advanced knowledge of Windows and Microsoft Office applications (Word, Excel, PowerPoint, Outlook), as well as business unit–specific systems and tools.
• Apply strong writing, analytical, and problem-solving skills to support business operations.
• Effectively respond to shifting and competing priorities in a fast-paced, complex environment.
• Deliver exceptional customer service to internal and external stakeholders.
• Maintain strong organization, time management, and attention to detail.
• Support and manage assigned projects with oversight from the supervisor.
• Perform general office duties and meet the physical requirements of the role.
• Perform essential functions with or without reasonable accommodation.

Benefits

• medical, dental, and vision insurance with an employer contribution
• flexible spending or health savings account
• life and AD&D insurance
• short and long term disability coverage
• paid time off
• employee assistance
• participation in a 401k program with company match
• additional voluntary or legally-required benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level