Administrative Assistant - Shipping and Receiving

Purecoat International•West Palm Beach, FL

4d•Onsite

About The Position

This role is responsible for managing the receiving and shipping of packages, including data entry, creating job paperwork, and communicating with customers and other departments. The position requires accuracy, strong organizational and computer skills, and the ability to manage a high volume of daily shipments.

Requirements

Accuracy
Outstanding Organizational Skills
Dependability
Strong Communication Skills
Strong Computer Skills including Microsoft Office: word, excel, outlook
Attention to Detail
Strong People Skills
Strong Math Skills

Nice To Haves

May be required to perform other duties, if needed.

Responsibilities

Receiving packages, including opening, inspecting, and verifying paperwork against product.
Data entry of all orders and purchase orders into the system.
Creating "traveler" paperwork to track jobs from start to finish.
Forwarding jobs to the correct department.
Shipping 30 to 50 UPS packages a day.
Relaying order status, shipping dates, and tracking information to customers.
Communicating with other departments to ensure smooth production flow.
Shipping jobs by verifying ship-to addresses match between paperwork and computer records.
Verifying received product matches paperwork and contains the correct quantity.
Preparing invoicing and coordinating with Accounts Receivable.
Assisting with product packaging to meet deadlines if required.