Administrative Assistant Senior

Nextdeavor • Devens, MA

10d • Onsite

About The Position

This is a temporary, onsite role (8am–5pm, first shift) where you will support operations at a combined manufacturing/office site, ensuring accurate recordkeeping and smooth daily site logistics. You will work closely with multiple internal groups, visitors, and operations staff to maintain compliance and operational efficiency. This is a 6-month contract assignment and will not convert to a permanent role.

Requirements

• At least 2 years of related office experience or demonstrated ability to perform the responsibilities described
• High school diploma or equivalent
• Ability to accurately type 40 wpm
• Proficiency with Microsoft Office tools (Word, Excel) and general PC skills
• Thorough knowledge of office equipment, administrative procedures, and related terminology
• Strong organizational skills and ability to work collaboratively in a dynamic environment

Nice To Haves

• Education certificate in a relevant functional area
• Positive attitude and demonstrated commitment to providing excellent support

Responsibilities

• Provide administrative support to various groups across the site, handling day-to-day office needs
• Organize, scan, file, and maintain records with attention to part and serial numbers
• Accurately enter detailed information into the Traceability database following naming and storage standards
• Track and maintain office and kitchen supplies
• Process incoming and outgoing mail and route voicemails appropriately
• Coordinate visitor support, including booking conference rooms and ordering catering, and assist with visitor sign-in
• Maintain lobby and physical file storage; assist with year-end boxing and off-site storage preparation
• Follow safety, export control, and communication protocols
• Use Microsoft Office and Adobe Acrobat to track work, organize paperwork, and communicate

Benefits

• health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED