Administrative Assistant Senior - GI and Hepatology

The Medical College of Wisconsin•Milwaukee, WI

1d•Onsite

About The Position

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. This role involves coordinating schedules, meetings, appointments, and travel itineraries, demonstrating proficiency in digital collaboration platforms, and providing administrative support for departmental or institutional committees. The position also includes preparing agendas and materials, composing professional correspondence, screening calls, compiling reports, monitoring budgets, and potentially assisting in training other administrative staff.

Requirements

High school diploma
5 years of experience

Nice To Haves

Appropriate experience may be substituted on equivalent basis.

Responsibilities

Coordinate schedules, meetings, appointments, and travel itineraries, including complex calendar management for multiple faculty or leaders.
Demonstrate proficiency in digital collaboration platforms (e.g., Microsoft 365, Zoom, Teams) to manage complex calendars, create shared materials, and support distributed work.
Coordinate administrative support for departmental or institutional committees. Responsibilities include scheduling meetings, preparing agendas and materials, managing meeting logistics, attending sessions, capturing and distributing minutes, and ensuring timely follow-up on action items.
Anticipate logistical needs and collaborate with stakeholders to support committee goals.
Prepare agendas, presentations, meeting materials and other documents.
Use advanced software functions to create templates, macros, and formatted documents.
Compose professional correspondence, including documents containing confidential information.
Screen calls and visitors; resolve complex inquiries and triage appropriately.
Compile reports using data from multiple sources; support recruitment or onboarding processes as applicable.
Monitor budgets and process payments, requisitions, and invoices.
Assist in training or orienting other administrative staff.
Other duties as assigned.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.