Administrative Assistant Senior, PLUGS

Seattle Children's Hospital•Seattle, WA

29d•Onsite

About The Position

Provides comprehensive administrative support for the PLUGS (Patient-centered Laboratory Utilization Guidance Services) business. PLUGS® is a non-profit laboratory stewardship business within Seattle Children's Hospital Department of Laboratories. PLUGS administrative assistance consists of supporting the team with the following: Marketing and managing PLUGS memberships, sponsorships and partnerships; Educating new members via social media, webinars and conferences; Creating educational and marketing content; Managing a website and social media and conference management software; Managing trade show and conference planning National conference production Additional tasks include ordering supplies, overseeing all invoicing and contract management, and providing administrative support for PLUGS huddles and team meetings. Facilitates effective communication with all stakeholders, including external clients, sponsors, partners, and the internal PLUGS team. Some travel may be required.

Requirements

High school diploma or equivalent experience.
Minimum five (5) years of related experience in the areas of customer service and/or office management, including responsible administrative work supporting high-level management or executives.

Nice To Haves

Bachelor’s degree in healthcare, communication, marketing, or a business-related field.
Healthcare/medical office experience.
Marketing experience
Project management assistance experience.
Experienced with websites and social media development and maintenance.

Responsibilities

Provide a wide range of highly complex administrative tasks.
Organize, prioritize, and coordinate a high volume of work, including confidential information.
Provide exceptional customer service to customers and visitors.
Create, type, edit, and proofread various department documents.
Create and maintain filing systems.
Schedule meetings and arrange travel.
Enter, extract, and analyze data into reports and presentations.
Coordinate and monitor budget preparation.
Audit or reconcile financial statements and invoices.
Manage workload required to complete projects.
Marketing and managing PLUGS memberships, sponsorships and partnerships.
Educating new members via social media, webinars and conferences.
Creating educational and marketing content.
Managing a website and social media and conference management software.
Managing trade show and conference planning National conference production.
Ordering supplies.
Overseeing all invoicing and contract management.
Providing administrative support for PLUGS huddles and team meetings.
Facilitate effective communication with all stakeholders, including external clients, sponsors, partners, and the internal PLUGS team.