Administrative Assistant, Senior - Facilities Management

Seattle Children's•Seattle, WA

1d•Onsite

About The Position

Provide a wide range of highly complex administrative tasks. Responsibilities include the organization, prioritization and coordination of a high volume of work including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Duties will vary by department.

Requirements

High school diploma or equivalent experience.
Minimum five (5) years of related experience in the areas of customer service and/or office management including responsible administrative work supporting high level management or executives.

Nice To Haves

Experience supporting Facilities Management preferred.
Bachelor’s degree.
Healthcare/medical office experience.
Project management assistance experience.

Responsibilities

Organization, prioritization and coordination of a high volume of work including confidential information.
Exceptional customer service to customers and visitors.
Creating, typing, editing, and proofreading various department documents.
Creating and maintaining filing systems.
Scheduling meetings and arranging travel.
Entering, extracting, and analyzing data into reports and presentations.
Coordinating and monitoring budget preparation.
Auditing or reconciling financial statements and invoices.
Managing workload required to complete projects.