Administrative Assistant/Secretary III

Computer Task Group, Inc • Town of Canton, NY

1d • Onsite

About The Position

CTG's long-standing Fortune 500 client is seeking an experienced Administrative Assistant/Secretary III to provide high-level administrative and project coordination support to engineering and operations teams. This onsite role is ideal for a highly organized professional who thrives on managing multiple priorities, supporting technical teams, and ensuring projects stay on schedule.

Requirements

• Strong proficiency with Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Experience managing calendars, meetings, reports, and administrative workflows.
• Excellent organizational skills with the ability to prioritize multiple projects simultaneously.
• Strong attention to detail and accuracy with documentation and data entry.
• Outstanding written and verbal communication skills.
• Ability to work independently while collaborating effectively with engineers, leadership, and cross-functional teams.
• DOD/ITAR Compliant Required – This is an ITAR facility. DOD compliance requires U.S. Citizens for this role.

Nice To Haves

• Two or more years of Administrative Assistant or Secretary experience.
• Experience supporting engineering, manufacturing, or operations organizations.
• Familiarity with SAP, Microsoft Teams, and SharePoint.
• Experience coordinating purchasing, budgets, reporting, or document control.
• Ability to anticipate team needs and proactively solve routine administrative challenges.

Responsibilities

• Support engineering projects by maintaining project budgets, tracking spending, and preparing monthly financial and labor reports.
• Coordinate daily engineering and plant meetings by scheduling attendees, preparing agendas, consolidating presentations, documenting meeting minutes, and tracking action items.
• Manage calendars, conference rooms, vendor visits, and departmental communications.
• Coordinate onboarding activities for employees, contractors, and interns, including access requests and equipment coordination.
• Process purchasing requests, contractor documentation, and administrative workflows.
• Maintain engineering metrics, project documentation, SOPs, templates, and audit-ready records.
• Organize training events, travel arrangements, and team logistics.
• Manage Microsoft Teams, SharePoint sites, shared mailboxes, and document repositories.
• Track project deadlines and proactively follow up to ensure deliverables remain on schedule.
• Provide day-to-day administrative support that allows engineering teams to focus on technical work.

Benefits

• Support a respected Fortune 500 organization with long-term stability.
• Work alongside engineering professionals on impactful manufacturing projects.
• Gain exposure to project coordination, financial reporting, and engineering operations.
• Join a collaborative, team-oriented environment where organization and initiative are highly valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED