Administrative Assistant/Secretary II
About The Position
CTG's long-standing Fortune 500 client of over 15 years has a W2 contract assignment for an Administrative Assistant / Secretary II. This role involves managing routine daily administrative tasks, gathering information, identifying issues and recommending solutions, ensuring office coverage, managing calendars, phone coverage, and travel arrangements. The position also includes planning offsite meetings and events, processing expense reports, managing office supplies, initiating and managing purchase order processes, and providing backup administrative support. The role requires handling confidential information appropriately and maintaining confidentiality at all times.
Requirements
- Communicates effectively, both verbally and in writing
- Demonstrates strong organizational and administrative skills, attention to detail, and commitment to accurate, complete work
- Self-motivated, proactive, and detail oriented
- Works independently and seeks assistance when needed
- Maintains professional composure and demeanor at all times
- Works effectively in a fast-paced team environment
- Regularly communicates with client groups and external associates to obtain or share information needed to complete tasks
- Uses discretion to manage workflow with general supervisory guidance
- Prioritizes and manages multiple tasks simultaneously
- Stays current on trends and adapts to new technology and processes
- Demonstrates strong computer and technology skills
- Maintains a professional presence, maturity, and appearance
- Accessible, dependable, and reliable
- High School Diploma/GED or equivalent experience
- 1–3 years of experience as an Administrative Assistant or in a related role
Responsibilities
- Manages routine daily administrative tasks and details
- Independently gathers information using established procedures
- Identifies issues and recommends solutions to improve workflow efficiency
- Ensures office coverage during normal business hours
- Manages calendars, phone coverage, and travel arrangements
- Plans offsite meetings and events
- Processes expense reports in Concur
- Manages and maintains office supplies
- Initiates and manages purchase order processes
- Provides backup administrative support within the organization
- Provides efficient and effective administrative information and assistance
- Handles confidential information appropriately and maintains confidentiality at all times
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
