Administrative Assistant (Secretary 1)

The Government of Nova Scotia•Halifax, NS

8d•Onsite

About The Position

As the Secretary, you will be at the heart of our department's administrative engine, ensuring seamless operations and providing vital support to our staff. You'll be the welcoming face at the front desk, assisting visitors and stepping in as a reliable backup for your fellow clerical team members. If you're enthusiastic about maintaining efficiency and making a positive first impression, we invite you to be a key part of our team.

Requirements

One (1) year business course plus a minimum of two (2) years of related experience, or an equivalent combination of training and experience.
Proficiency in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software.
Ability to navigate office software efficiently.
Comfort working autonomously in a fast-paced, challenging work environment.
Ability to manage tasks effectively.
Demonstrated high degree of tact and diplomacy, especially when dealing with sensitive issues.
Meticulous organization and keen eye for detail.
Ability to build and maintain positive working relationships and collaborate effectively.

Nice To Haves

Familiarity with the Integrated Case Management (ICM) system.

Responsibilities

Maintaining and organizing files using the STAR/STOR system, ensuring information retrieval is swift and accurate.
Document management, including faxing, copying, scanning, and filing.
Responding to Freedom of Information and Protection of Privacy (FOIPOP) requests by promptly retrieving the necessary information to facilitate requests.
Processing incoming and outgoing mail efficiently.
Responding to general inquiries and routing calls to the appropriate contacts.
Ensuring discretion when typing a range of documents, including confidential correspondence and reports, and entering client notes into the Integrated Case Management System (ICM).
Ensuring files and documentation are organized and up-to-date.
Scheduling meetings and managing calendars to keep operations on track.

Benefits

Defined Benefit Pension Plan
Health
Dental
Life Insurance
General illness
Short and Long Term Disability
Vacation
Employee and Family Assistance Programs
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.