Administrative Assistant (Seasonal)

Employbridge Career • North Richland Hills, TX

1d • Onsite

About The Position

We are seeking a highly organized and detail-oriented Seasonal Administrative Assistant to support our staffing operations during a busy seasonal period. This role is responsible for ensuring candidates successfully complete onboarding requirements, maintaining compliance records, processing associate information in Fieldglass, and providing exceptional support throughout the onboarding process. The ideal candidate thrives in a fast-paced environment, remains attentive to multiple systems throughout the day, and can quickly process information to help ensure job orders are filled efficiently and competitively. This is a 4-month seasonal contract position with the potential for growth opportunities and consideration for permanent employment based on performance and business needs.

Requirements

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a high-volume, fast-paced environment.
• Excellent verbal and written communication skills.
• Comfortable working with multiple systems and databases simultaneously.
• Strong sense of urgency and ability to follow established processes.

Nice To Haves

• Customer service experience and professional phone etiquette preferred.
• Previous experience with onboarding, staffing, recruiting support, administrative coordination, or workforce management systems is a plus.
• Experience with Fieldglass or similar vendor management systems is preferred but not required.

Responsibilities

• Monitor candidate onboarding progress to ensure all interviewed associates complete required onboarding tasks.
• Maintain accurate onboarding compliance records and update internal tracking systems in a timely manner.
• Process new associate information and upload approved candidates into Fieldglass as job orders are received.
• Communicate directly with associates via email to confirm placement details and ensure they understand arrival procedures, expectations, and preparedness requirements.
• Serve as a primary point of contact for associates, responding to questions and providing onboarding support.
• Continuously monitor internal systems and workflows to ensure associates are processed quickly and accurately.
• Partner with branch teams to support staffing objectives and prevent delays that could impact order fulfillment.
• Ensure all data entry, compliance documentation, and system updates are completed with a high level of accuracy.

Benefits

• Medical, dental, and vision benefits available upon hire (enroll the week following your first paycheck)
• Multiple medical plan options to fit your needs.
• Paid holidays, including New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas Day, and more.
• 16 hours of paid community volunteer time each year.
• Employee discount program offering savings on travel, entertainment, shopping, and more!
• Wireless discounts on eligible plans
• Optional accident, critical illness, and hospital indemnity coverage available.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed