Administrative Assistant/Receptionist

Thomas University•Thomasville, GA

50d•Onsite

About The Position

This position provides front desk, clerical, and administrative support to ensure smooth daily operations and excellent customer service for students, staff, and visitors. The Administrative Assistant / Receptionist serves as the first point of contact for the University and provides general office support to administrative departments as needed.

Requirements

High school diploma or equivalent required; associate degree preferred.
Prior administrative or receptionist experience preferred.
Strong interpersonal and communication skills.
Excellent organizational and multitasking abilities.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Ability to maintain confidentiality and professionalism at all times.

Responsibilities

Greet and assist all visitors, students, and staff entering the building; provide directions and information as needed.
Answer incoming phone calls, direct calls to the appropriate personnel, and take accurate messages.
Respond to general email inquiries and maintain a friendly, professional environment at the front desk.
Serve as the first point of contact for students and guests in the Forbes Building and other designated areas.
Perform general office duties including copying, scanning, filing, and data entry.
Assist with scheduling appointments, meetings, and room reservations.
Process and route invoices, credit card statements, and purchase orders for approval.
Maintain office supplies, order replacements as needed, and coordinate with vendors when necessary.
Assist with departmental communications, reports, and correspondence.
Support special events and university functions, including commencement and student or faculty events.
Coordinate mail and package distribution for the department.
Maintain calendars and assist supervisors with scheduling tasks.
Serve as backup for other administrative staff during absences.
Maintain confidentiality of all sensitive or personnel information.
Perform other duties as assigned to support the efficient operation of the University.