Administrative Assistant/Receptionist

OHagan Meyer•Newport Beach, CA

1d•$40,000 - $47,000•Onsite

About The Position

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply. Duties & Responsibilities: Greeting Clients and Visitors Operating multi-line phone system including transferring calls and forwarding voicemails Scheduling and confirming appointments Maintain firm conference room schedule and calendar Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned Scanning and distributing incoming mail and deliveries daily Mailing documents via USPS, USPS Certified, UPS, and FedEx Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings Keeping reception area clean, organized and presentable for guests Assist with maintaining office supply inventory and replenishing office supplies with office managers approval Other projects and tasks as assigned Assist as backup for file clerk Assist with additional administrative tasks and projects as assigned by the office manager. Collaborate in the planning and execution of office social events with office manager. Crosstrain on firm technology systems (document management, calendaring, others as needed) Requirements Proficient with Microsoft Office Suite (Word, Excel and Outlook) Proficient with Adobe PDF Excellent interpersonal and customer service skills Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine Ability to work in fast-paced environment Excellent organizational skills and strong attention to detail Education & Experience: High school diploma or equivalent. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times. The Office Receptionist is required to be in-office five days per week. Compensation: $40,000-47,000 per year Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Work From Home Free Food & Snacks Wellness Resources

Requirements

Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Proficient with Adobe PDF
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to work in fast-paced environment
Excellent organizational skills and strong attention to detail
High school diploma or equivalent.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
The Office Receptionist is required to be in-office five days per week.

Responsibilities

Greeting Clients and Visitors
Operating multi-line phone system including transferring calls and forwarding voicemails
Scheduling and confirming appointments
Maintain firm conference room schedule and calendar
Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
Scanning and distributing incoming mail and deliveries daily
Mailing documents via USPS, USPS Certified, UPS, and FedEx
Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
Keeping reception area clean, organized and presentable for guests
Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
Other projects and tasks as assigned
Assist as backup for file clerk
Assist with additional administrative tasks and projects as assigned by the office manager.
Collaborate in the planning and execution of office social events with office manager.
Crosstrain on firm technology systems (document management, calendaring, others as needed)