Administrative Assistant/Receptionist

Avenue5 Residential • Lynnwood, WA

2d • Onsite

About The Position

Avenue5 is a growing, and we are in search of a receptionist to join our dynamic team of Fivers! About Us We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we: Listen to our associates, recognize them, and give them room to grow Invest in our associates to help them become the best version of themselves Approach every important decision with our associates in mind Celebrate our associates’ successes and encourage them to raise the bar even higher Summary of Responsibilities The Administrative Assistant/receptionist position is responsible for all administrative and office support activities. Greets and directs all visitors including suppliers, residents, clients, current and future associates, and customers. This position performs a variety of administrative tasks including answering telephone calls, preparing and distributing reports and internal communications, coordinating associate-focused initiatives, word processing, creating spreadsheets, filing and managing the upkeep of the common areas. Position is based 100% in office setting.

Requirements

• High School diploma or equivalent is preferred.
• 3 or more years of experience in a professional, office environment required.
• Basic to intermediate level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint and Excel skills.
• Strong interpersonal skills to effectively and sensitively communicate with all levels of management.
• Excellent written and verbal communication skills.
• Sensitivity to confidential matters.
• Attention to detail and highly organized.
• Strong communication skills.
• Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned.

Nice To Haves

• Experience in property management is a preferred.

Responsibilities

• Greets and directs all visitors entering the establishment, determines the purpose of the visit, notify the appropriate party and escort, as needed, to their specific destination.
• Manages the security protocol to include sign-in and security procedures.
• Manages the lobby area, kitchen and conference rooms. Ensure coffee and refreshments are stocked and common areas are organized and clean.
• Orders office supplies as needed and/or directed.
• Answers incoming calls and directs to the appropriate department.
• Plans, organizes, and executes office events and associate engagement activities
• Prepares, formats, and distributes financial reports and internal communications.
• Participate in special projects as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees