Administrative Assistant / Receptionist

Mental Health Association • Montclair, NJ

3d • Onsite

About The Position

MHA promotes mental health and total wellness for individuals facing challenges associated with mental illness and addiction recovery. We increase community awareness while enhancing mental well-being through advocacy, education, prevention, treatment, and services. MHA is seeking a Full time Administrative Assistant to join our Montclair program site location! Be a part of the team that makes a difference in the lives of our consumers.

Requirements

• High School Diploma or GED
• Experience as an Administrative Assistant or Receptionist in a similar capacity
• Strong organizational and administrative skills
• Excellent verbal and written communication skills
• Ability to adapt to changing priorities
• Willingness to take direction from multiple Directors and Senior Staff
• Proficient in Microsoft Office Suite

Responsibilities

• Answer and screens incoming calls to the Organization’s main number and transfers phone calls to MHA staff.
• Provide reception area coverage. This includes greeting visitors, allowing entry to the building, and providing PPE to visitors, as needed.
• Provide back-up coverage on phones for Administrative Assistants in Montclair and Parsippany.
• Remain well-informed of staff availability at all times.
• Share responsibility for opening and/or locking the building, as needed.
• Communicate with Montclair staff regarding the plan to secure the lobby upon leaving for the day or for scheduled breaks.
• Sort and distribute incoming mail and ensures postage for outgoing U.S. mail, as needed.
• Deliver standard and certified mail to the U.S. post office, as needed.
• Unpack supplies upon delivery and supplies storage cabinets, as needed.
• Provide general clerical support to the Human Resources department; including filing, records maintenance and archival, faxing, mailing, periodic updating and maintenance of various HR systems and forms.
• Assist HR Director with Montclair parking permit applications, processing and management.
• Assist the HR team with preparation for all audits, by ensuring personnel files are compliant with CARF, state and federal standards, as directed.
• Perform other duties as assigned by the Director of Human Resources.

Benefits

• Joining the staff of supportive and team-oriented individuals.
• Excellent benefits package available.
• Retention Incentive provided after completion of 6-month anniversary.
• Fully paid medical coverage for eligible staff.
• Generous 401(k) match.
• Plentiful Paid Holidays, Vacation, Personal and Sick time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED