Administrative Assistant/Receptionist

Financial Integrators•Coralville, IA

1d•$18 - $27•Onsite

About The Position

Are you a professional who thrives on building meaningful client connections while keeping the wheels of a busy office turning? We’re seeking an Administrative Assistant/Receptionist who blends premier hospitality with rigorous execution, requiring a professional who can manage complex workflows, maintain precise financial data, and provide a seamless client experience. What You’ll Do: Manage essential administrative activities, including setting appointments, preparing meeting materials, and handling all incoming and outgoing correspondence. Serve as the primary point of contact for visits and calls, building lasting relationships and ensuring every interaction is professional and welcoming. Track outstanding items to completion, research creative solutions to office challenges, and ensure all numerical and financial data is recorded and reconciled with total accuracy. Collaborate with staff members to set future actions, create assignments, and ensure the office is fully stocked and prepared for daily success. Location: This position is based in Coralville, IA. Who We Are: Financial Integrators is a comprehensive wealth management firm that simplifies complex financial landscapes for individuals, families, and business owners. By combining personalized financial planning with professional asset management, tax optimization, and estate strategies, they unify every aspect of a client’s financial life into one cohesive roadmap. Whether protecting assets through tailored insurance or navigating business succession and retirement plans, Financial Integrators uses a collaborative, team-based approach to provide the clarity and confidence needed to secure a lasting financial legacy. What’s in it for you? We provide a total rewards package focused on your health, family, and financial security. This includes comprehensive medical, dental, and vision options alongside company-paid disability and life insurance. We support your work-life balance with PTO, paid holidays, volunteer time off, and paid parental leave. Finally, we invest in your future through a 401(k) plan and a robust Employee Assistance Program for professional support Compensation: The anticipated wage for this position is $18-$27 per hour, based on your level of experience and technical expertise.

Requirements

High school diploma or equivalent required; Associate’s degree or equivalent experience preferred
At least two years of related administrative and bookkeeping experience highly preferred
Excellent written and oral communication skills
Analytical ability to make decisions with limited direction
Solid computer skills, including the ability to learn technology and various systems including video conferencing,
Familiarity with Google Workspace, Salesforce, Excel, and Word highly preferred
Strong attention to detail and ability to follow through on tasks
Organizational, reading comprehension, math, and problem-solving skills
Must have the ability to balance working independently with working in a team environment
Self-starter, multi-tasker, problem solver, goal oriented and a team player
Reports to a manager or supervisor
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at a time

Nice To Haves

Associate’s degree or equivalent experience preferred
At least two years of related administrative and bookkeeping experience highly preferred
Familiarity with Google Workspace, Salesforce, Excel, and Word highly preferred

Responsibilities

Manage essential administrative activities, including setting appointments, preparing meeting materials, and handling all incoming and outgoing correspondence.
Serve as the primary point of contact for visits and calls, building lasting relationships and ensuring every interaction is professional and welcoming.
Track outstanding items to completion, research creative solutions to office challenges, and ensure all numerical and financial data is recorded and reconciled with total accuracy.
Collaborate with staff members to set future actions, create assignments, and ensure the office is fully stocked and prepared for daily success.