Receptionist/Administrative Assistant
About The Position
Do you want to grow your career while working in a professional, fast-paced, and friendly environment? OCF Realty is one of Philadelphia’s top real estate brokerages and we are looking to add a Receptionist/Administrative Assistant to our team. This customer-facing position supports our busy real estate office by directing phone calls, welcoming guests, scheduling appointments, and handling essential administrative tasks. If you have prior front desk or coordination experience, excel at multitasking, and are passionate about Philadelphia’s neighborhoods and community, we’d love to hear from you.
Requirements
- High school diploma accepted with some college coursework, bachelor’s degree preferred.
- Weekend availability required.
- Previous experience in a scheduling or coordination role is preferred.
- Strong organizational skills and attention to detail are essential.
- Excellent verbal and written communication skills are necessary.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Basic knowledge of real estate practices and terminology is a plus.
- Bring solutions to the table rather than just identifying problems.
Nice To Haves
- Basic knowledge of real estate practices and terminology is a plus.
Responsibilities
- Answer, screen, and forward incoming phone calls to ensure each caller reaches the appropriate party.
- Welcome visitors while simultaneously managing incoming calls and handling other administrative tasks efficiently.
- Coordinate appointments for external agents to view properties, ensuring timely and accurate scheduling.
- Notify residents about upcoming property showings and provide necessary instructions.
- Manage key pickup and entry instructions for agents, and troubleshoot key-related issues such as missing copies.
- Communicate effectively with internal team members and external agents to address inquiries and resolve scheduling conflicts.
- Maintain accurate records of appointments, property showings, and in-office payments; upload and organize documentation in AppFolio, our property management software.
- Assist with move-in and move-out procedures, including key management, payment documentation, and online payment activation.
Benefits
- paid time off
- medical and dental insurance
- 401k matching
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
