Administrative Assistant/Receptionist

Avenue5 Residential, LLC • Lynnwood, WA

3d • Onsite

About The Position

The Administrative Assistant/receptionist position is responsible for all administrative and office support activities. Greets and directs all visitors including suppliers, residents, clients, current and future associates, and customers. This position performs a variety of administrative tasks including answering telephone calls, preparing and distributing reports and internal communications, coordinating associate-focused initiatives, word processing, creating spreadsheets, filing and managing the upkeep of the common areas.

Position is based 100% in office setting.

Requirements

• High School diploma or equivalent is preferred.
• 3 or more years of experience in a professional, office environment required.
• Basic to intermediate level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint and Excel skills.
• Strong interpersonal skills to effectively and sensitively communicate with all levels of management.
• Excellent written and verbal communication skills.
• Sensitivity to confidential matters.
• Attention to detail and highly organized.
• Strong communication skills.
• Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned.

Nice To Haves

• Experience in property management is a preferred.

Responsibilities

• Greets and directs all visitors entering the establishment, determines the purpose of the visit, notify the appropriate party and escort, as needed, to their specific destination.
• Manages the security protocol to include sign-in and security procedures.
• Manages the lobby area, kitchen and conference rooms. Ensure coffee and r refreshments are stocked and common areas are organized and clean.
• Orders office supplies as needed and/or directed.
• Answers incoming calls and directs to the appropriate department.
• Plans, organizes, and executes office events and associate engagement activities
• Prepares, formats, and distributes financial reports and internal communications.
• Participate in special projects as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees