Administrative Assistant/Receptionist

O'Hagan Meyer•Philadelphia, PA

23h•Onsite

About The Position

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. Recent college graduates are encouraged to apply.

Requirements

1-2 years of office experience is preferred
Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to work in fast-paced environment
Excellent organizational skills and strong attention to detail

Nice To Haves

Recent college graduates are encouraged to apply

Responsibilities

Greeting Clients and Visitors
Operating multi line phone system including transferring calls and forwarding voicemails
Scheduling and confirming appointments
Maintain firm conference room schedule and calendar
Assist attorneys and staff with office administrative tasks
Scanning and distributing incoming mail and deliveries daily
Mailing documents via USPS, USPS Certified, UPS, and FedEx
Assist with overflow projects including time entry, typing, formatting and researching
Keeping reception area clean, organized and presentable for guests
Assist with maintaining office supply inventory and replenishing office supplies
Other projects and tasks as assigned