Administrative Assistant & Receptionist - Fleet Management

Polk County • Bartow, FL

5d • Onsite

About The Position

Serves as the initial point of contact for the Fleet Management Division by greeting and assisting visitors, directing inquiries, and managing multi-line phone communications. Provides a range of administrative and clerical support to ensure smooth daily operations and professional engagement with clients, staff, and the public.

Requirements

• Graduate of an accredited high school or equivalent diploma/GED.
• Minimum of two (2) years of experience in a professional office environment as an office or executive assistant, receptionist, student assistant, or in a related field.
• Must possess and maintain a valid Florida’s Driver’s License.
• Ability to lift up to 25 pounds.
• Ability to perform tasks that require seeing, hearing, sitting, and ambulating independently.

Nice To Haves

• Knowledge of the English language including correct grammar, punctuation, and word usage.
• Knowledge of basic functions of each Extension program and associated county and state agency services.
• Skills in using Microsoft Office applications, including Word, Excel, and PowerPoint.
• Skills in recordkeeping and tracking detailed information with accuracy.
• Ability to provide professional, courteous, and effective service to clients, visitors, and staff.
• Ability to communicate clearly and pleasantly in both written and verbal formats.
• Ability to follow oral and written instructions precisely.
• Ability to maintain calendars and manage appointments effectively.
• Ability to respond to internal and external requests promptly and meet deadlines.

Responsibilities

• Greets and assists visitors in a courteous and professional manner.
• Directs incoming calls using a multi-line phone system to the appropriate staff member or department.
• Answers basic, non-technical inquiries from the public and other divisions.
• Provides administrative support to divisional operations where needed.
• Processes in-county and out-of-county travel requests and reimbursement vouchers.
• Transports packages and documents between the main office, county administration building, and other locations as needed.
• Performs other duties as assigned by the Fiscal Manager and Division Director.

Benefits

• Direct Deposit
• Bi-Weekly Pay Checks
• Medical
• Dental
• Vision
• Life Insurance
• FRS Retirement
• 10 Paid Holidays
• Paid Time Off
• Tuition Reimbursement
• Education Incentives
• Deferred Compensation Plan
• Wellness Incentives
• Employee Assistance Program (EAP)
• Free Employee Gym
• Free Employee Health Clinic

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED