Administrative Assistant Reception

Aston Carter•Jacksonville, FL

1d•$25 - $25•Onsite

About The Position

We are seeking a dedicated Administrative Assistant to serve as the primary receptionist, providing a welcoming environment for visitors and employees. This role will involve managing incoming and outgoing mail, coordinating visitor access, and maintaining parking permits and validations. The successful candidate will provide comprehensive administrative support to office leadership, assisting with the preparation of reports, operating plans, presentations, and special projects.

Requirements

Administrative support experience.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong written and verbal communication skills.
Organizational skills with the ability to multi-task and prioritize effectively.
Attention to detail and confidentiality.
Experience in customer service and reception.
Event planning and coordination skills.
Vendor and facilities coordination experience.

Responsibilities

Greet visitors and employees as the primary receptionist.
Manage incoming and outgoing mail and coordinate visitor access.
Maintain parking permits and validations.
Provide administrative support to office leadership, including preparing reports, operating plans, and presentations.
Coordinate day-to-day office operations, including vendor communications, facility-related issues, and office supply management.
Partner with building management to address office maintenance and operational needs.
Assist with office moves, workstation assignments, and employee relocations.
Support quality assurance initiatives by coordinating quality review schedules and maintaining documentation.
Prepare, edit, and format business documents such as correspondence, reports, and meeting minutes.
Process purchase card transactions and maintain supporting documentation for accounting.
Draft and distribute office-wide communications on behalf of leadership.
Assist Human Resources with new hire onboarding activities and documentation.
Create and coordinate social media content highlighting office culture and events.
Plan and coordinate internal events, including meetings and employee engagement activities.