ADMINISTRATIVE ASSISTANT (RADIOLOGY SERVICES)

Fort Defiance Indian Hospital Board, Inc.•Fort Defiance Agency, AZ

1d•$21 - $26•Onsite

About The Position

This position provides administrative support for Radiology Services, including coordinating schedules, managing travel arrangements, maintaining records and budgets, handling communications, and assisting with onboarding students. The role requires a high level of organization, accuracy, and confidentiality, with occasional project management responsibilities.

Requirements

Valid, unrestricted insurable driver’s license.
Resume and references are required.
Two (2) years of direct work experience in an office administrative environment in a healthcare setting.
Associate’s Degree in Business Administration or related field or equivalent experience.

Responsibilities

Coordinate the Radiology Managers’ daily schedule and maintain attendance calendar.
Schedule appointments and make commitments for staff to attend meetings, luncheons, etc.
Make travel arrangements for Radiology Services staff and prepare/submit travel vouchers.
Maintain records and the budget allotted to the Radiology Department, ensuring timely and accurate status of funds.
Handle calls from internal and external sources, screen calls, receive visitors, and refer to appropriate staff.
Respond to inquiries for general information, complete copier projects, mail handling, and supplies control.
Type correspondence, including letters, memos, forms, policies, and procedures, handling confidential information.
Review outgoing correspondence and reports for proper format, correctness, and adherence to policy.
Maintain meeting attendance files, vendor files, contract files, maintenance agreement files, and copyright files.
Work independently or within a team on special projects, including quality process improvement.
Make arrangements for conferences, meetings, and workshops, coordinating information and preparing materials.
Take and transcribe minutes.
Act as project manager for special projects as requested, including planning presentations and organizing events.
Dispatch minutes of meetings, staff appointments, and other pertinent material to committee members.
Assist with the on-boarding of students (medical students, medic students or health-related) to FDIHB Radiology services.
Provide guidance to visiting learners and assist with maintaining students’ schedules.
Perform other duties as assigned.