Administrative Assistant, R&D

Procter & Gamble

6d•$69,300 - $96,200•Hybrid

About The Position

P&G is the largest consumer packaged goods company in the world, with operations in over 75 countries and 65 trusted brands. Research and Development (R&D) at Procter & Gamble includes a diverse group of roles that contribute to the innovation and development of our products, encompassing roles in product research, formulation, testing, and scientific analysis. This role provides VP-level support within the R&D Corporate Function Disruptive Platforms team, situated between the Test Stand Development Center (TSDC) and the Beckett Ridge Innovation Center (BRIC) in the Cincinnati area. The position interfaces with senior R&D and Corporate Function leadership, global partners, and external vendors involved in disruptive platform development, capital governance, and AI-powered digital innovation. The ideal candidate will be highly organized, proactive, eager to learn, possess excellent written and verbal communication skills, and be comfortable creating and presenting materials for senior leadership. A self-directed individual with a passion for staying current on tools and systems, proven versatility, diligence, and adaptability, with the ability to escalate risk as needed, will be successful. Digital fluency and comfort in a dynamic, high-visibility environment are important.

Requirements

Associate's degree with 3 years of administrative assistant experience.
Proficiency in coordinating travel, calendar management, processing expenses, managing meeting logistics and managing purchase order processes.
Proficiency required in Outlook, Microsoft Office 365, WebEx/Teams, SharePoint.
Proficiency in reporting, actuals tracking, and data-driven insights.
Ability to work effectively with vendors and internal employees on procurement needs.
Available to flex and work between different sites within Cincinnati, including innovation centers in St. Bernard, Mason, and West Chester based on business need.

Nice To Haves

Offsite planning and execution.
Budget forecasting experience.
SAP experience.
Familiarity with Aravo vendor management and supplier database administration.
Cross-charge allocation experience.
Familiarity with Coupa.

Responsibilities

Provides comprehensive VP-level administrative support including calendar management, travel arrangements, expense reporting, and meeting coordination across global time zones.
Manages budget planning and executional activities including Purchase Order creation and tracking, budget forecasting, actuals monitoring, and cross-charge allocation using SAP, Coupa, and related procurement tools.
Responsible for content coordination with senior leaders.
Supports capital governance processes including documentation management, preparation of leadership review materials, and coordination of approval workflows across senior stakeholders at TSDC and BRIC.
Owns SharePoint site maintenance and digital tool administration to ensure team resources, governance documents, and project trackers remain current and accessible.
Leads onboarding coordination for new hires, transfers, and interns, and manages personnel files, anniversary recognition, and quarterly review logistics.
Plans and executes department meetings and off-sites, including agenda preparation and content coordination with senior leadership.
Become an expert on P&G policy, guidelines, and procurement processes to solve problems quickly and routinely.
Willingness to benchmark with others and bring forward new solutions that improve organizational efficiency.
Work effectively across all levels of management, global teams, and external vendors.
Leverages network and experience to bring new ideas and solutions to the Disruptive Platforms organization.