Administrative Assistant/Purchasing

Alakaina Family of Companies • Orlando, FL

1d • Onsite

About The Position

The Alaka`ina Foundation Family of Companies is looking for an Administrative Assistant/Purchasing to support our corporate operations located in Orlando, Florida.
The Administrative Assistant reports to the Purchasing Manager. The purpose of this position is to be highly skilled in both tactical and strategic purchasing as the Purchasing Administrator. This role involves optimizing our corporate purchasing processes, leading purchasing initiatives, managing key supplier relationships, and ensuring all purchasing activities align with organizational goals and regulatory requirements. The ideal candidate will leverage their expertise to drive cost efficiencies and mentor junior staff.

Requirements

• Associate's degree or higher in Business Administration or related field.
• Two plus (2+) years of experience in an administrative capacity.
• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel for data analysis.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Nice To Haves

• Familiarity of Deltek Costpoint software.
• Purchasing, procurement, or supply chain management experience.
• Knowledge of supply chain best practices.

Responsibilities

• Oversee the Corporate purchasing process from identifying needs to delivery.
• Maintain communication between Purchasing Department and Finance.
• Processes PSC POs as requested by Finance.
• Responsible for inputting and processing of Reqs/POs as required.
• Build and maintain relationships with suppliers, negotiating favorable terms.
• Work with other departments to plan purchasing based on needs and resolve issues.
• Ensure purchasing follows company rules and legal requirements, assisting with the Purchasing Manager update and maintain Processes and Procedures.
• Assists in creating Costpoint reports on purchasing performance.
• Guide and support junior purchasing staff.
• Any other designated duties determined as job related by your manager.

Benefits

• Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree